About our privacy policy

This privacy policy applies to the use of the website and the services provided by Evocum. The effective date of these terms is 09/06/2023, and the publication of a new version renders all previous versions invalid. This privacy policy explains what data we collect about you, how we use this data, and under what conditions we may share it with third parties. We also explain how we store your data, protect it against misuse, and outline your rights regarding the personal data you provide to us.

At Evocum, we value your privacy. Therefore, we only process data that is necessary for improving our services and handle the information we collect about you and your use of our services with care. We never provide your data to third parties for commercial purposes.

If you have any questions about our privacy policy, please contact us. You can find our contact information at the end of our privacy policy.

Personal data we process

Evocum processes your personal data when you use our services and/or when you provide it to us. Below you will find an overview of the personal data we process:

• First and last name
• Gender
• Address details
• Phone number
• Email address
• Bank account number
• IP address

With what purpose and on what basis do we process personal data?

Evocum uses your data solely for the purpose of providing our services. This means that the processing of your data is always directly related to the assignment you have given. We do not use your data for (targeted) marketing. If you share your data with us and we use this data to contact you at a later time, other than at your request, we will explicitly ask for your permission. Your data will not be shared with third parties, except to meet accounting and other administrative obligations. These third parties are all bound by confidentiality based on the agreement between them and us, an oath, or a legal obligation.

We process your personal data for the following purposes:

• Handling your payment
• Being able to call or email you if necessary to perform our services
• Informing you about changes to our services and products
• Delivering goods and services to you
• Evocum also processes personal data when we are legally obliged to do so, such as data we need for our tax return

Special and/or sensitive personal data that we process

Our website and/or service does not intend to collect data about website visitors who are under 16 years of age, unless they have permission from parents or guardians. However, we cannot verify if a visitor is over 16. We therefore recommend that parents be involved in their children’s online activities to prevent the collection of data about children without parental consent. If you believe that we have collected personal information about a minor without that consent, please contact us at info@evocum.com, and we will remove this information.

Automatically collected data

Data automatically collected by our website is processed with the aim of further improving our services. This data (such as your internet browser and device type) is not personal data.

Cooperation with fiscal and criminal investigations.

In certain cases, Evocum may be obligated by law to share your data in connection with fiscal or criminal investigations by government authorities. In such a situation, we are compelled to share your data, but we will resist it to the extent permitted by law.

How long we retain personal data

Evocum retains your data for as long as you are a client of ours. This means that we keep your customer profile until you indicate that you no longer wish to use our services. If you inform us of this, we will also consider it as a request for erasure. Based on applicable administrative obligations, we are required to retain invoices containing your (personal) data for the relevant statutory period. However, employees no longer have access to your client profile and documents created based on your instructions.

Sharing of personal data with third parties

Evocum does not sell your data to third parties and only discloses it if necessary for the performance of our agreement with you or to comply with a legal obligation. We enter into a data processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Evocum remains responsible for these processing activities.

Cookies, or similar technologies, that we use

Our website uses cookies and other related technologies (collectively referred to as “cookies” for convenience). Cookies are also placed by third parties we have engaged. When you visit our website for the first time, we display a pop-up with an explanation about cookies. Once you click “Accepteren,” you give us permission to use the categories of cookies and plug-ins you have selected in the pop-up, as described in the overview below under “Cookies placed by us.” You can disable the placement of cookies through your browser, but please note that our website may not function optimally in that case.

Some cookies ensure that certain parts of the site work properly and that your user preferences are retained. By placing functional cookies, we make it easier for you to visit our site. For example, you don’t have to repeatedly enter the same information when visiting our site. We are allowed to place these cookies without requiring your consent.
We use statistics cookies to make our site align with the preferences of our visitors as much as possible. Through statistics cookies, we gain insights into the usage of our site. We request your consent for the placement of statistics cookies.
Marketing/Tracking cookies are cookies or any other form of local storage used to create user profiles for the purpose of displaying advertisements or tracking the user on this or different sites for similar marketing purposes.

Cookies placed by us:

You can automatically or manually delete cookies through your internet browser. You can also indicate that certain cookies should not be placed. Another option is to configure your internet browser to notify you when a cookie is placed. You can find more information about these options in the instructions provided in your browser’s Help function.

Note: Our website may not function optimally if all cookies are disabled. If you delete cookies in your browser, they will be placed again with your consent when you revisit our websites.

Accessing, modifying, or deleting data

You have the right to access, correct, or delete your personal data. Additionally, you have the right to withdraw your consent for data processing or object to the processing of your personal data by Evocum, as well as the right to data portability. This means that you can submit a request to us to send the personal data we hold about you in a computer file to you or another organization specified by you. You can send a request for access, correction, deletion, data transfer of your personal data, or a request to withdraw your consent or object to the processing of your personal data to info@evocum.com. To ensure that the request for access is made by you, we ask you to include a copy of your identification document with the request. Please black out your photo, MRZ (machine-readable zone, the strip with numbers at the bottom of the passport), passport number, and Citizen Service Number (BSN) in this copy to protect your privacy. We will respond to your request as soon as possible, but within four weeks. Evocum also wants to inform you that you have the possibility to file a complaint with the national supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
You can do so through the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons

How we secure personal data

Evocum takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized alteration. If you believe that your data is not properly secured or if there are indications of abuse, please contact us at info@evocum.com.

Changes to the privacy policy

We reserve the right to modify our privacy policy at any time. However, you will always find the most recent version on this page. If the new privacy policy has implications for the processing of data we have already collected about you, we will inform you of this by email.

Contact information

For questions and/or comments regarding our privacy policy, you can contact us using the following contact information:

Evocum
Bellefleur 10
5988 JW Helden
The Netherlands

T: +31 (0)6 26 73 92 09
E: info@evocum.com
W: https://evocum.com